Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will ensure the smooth and efficient operation of our office while providing exceptional administrative support.

The role requires excellent communication, organizational, and multitasking skills, along with proficiency in office tools, data entry, and Excel. Potential applicants must be be organized, detail oriented, and available to work from our office in O’Fallon, Missouri; Monday – Friday 8:30 am to 5:00pm. Infrequent travels to the trade shows.

Position: Administrative Assistant.

Position Type and Classification: Full-time position/Non-Exempt.

Hours: Monday- Friday, 8:30 am – 5:00 pm.

Location: O’Fallon, MO

Training: In-house training is provided.

Probation and Orientations Periods: 3 months.

• Welcoming and assisting visitors, handling incoming calls, and scheduling meetings.
• Maintaining professional communication via phone, email, and mail.
• Managing office operations, including scheduling projects, organizing files, and coordinating supplies and equipment maintenance.
• Supporting the team with organizational tasks, travel arrangements, and corporate event planning.
• Assisting in marketing efforts, including managing social media pages, websites, and distributing materials.
• Coordinating trade shows, memberships, and other events (travel may be required up to four times per year).
• Handling customer interactions, maintaining records in CRM systems, and processing payments.
• Assisting accounts receivable and payable, including data entry in QuickBooks and tracking payments.
• Collaborating with service providers and ensuring performance standards.

Strong Communication Skills, Self-Development, Attention to Detail, Professionalism, Microsoft Office Skills, Teamwork, Adaptability, Administrative Writing Skills.

• Authorized to work in the United States for any employer (please do  NOT  apply if you are NOT authorized to work in the United States for any employer).
• No criminal records and/or drug issues in the past.
• High School Diploma AND equivalent administrative experience for at least 3 years OR Bachelor's Degree.
• Exceptional communication skills, personable.
• Proficiency in MS Office: Excel, Word.
• Ability to manage projects and meet deadlines.
• Team and independent work under tight deadlines.

• Bachelor’s Degree or Graduating.
• Customer Service Experience.
• Knowledge of QuickBooks (or similar software) and CRM systems.

• Initial in-person interview.
• If selected, 2nd interview with the Management.
• Job offer will be issued if an applicant is selected and pass the Criminal Background, Employment Audit, and pass a drug screening test, if requested (paid by company).
• Non-Compete, Confidentiality and Employment Agreements must be signed when accepting the job offer.